LDS Encampment

Final Prep & Troop Arrival Checklist

The following information has been previously communicated on the Encampment website and/or in the Leader Guides.  It is repeated here as a final helpful reminder.

1. Michigan Clearance: Make sure all adults over age 21 have this regardless of how long they will be at camp.  See instructions given here.

2. Health forms: Parts A, B & C are required for everyone, except that adults who will be at camp less than 72 hours only need to complete parts A & B.  We suggest you gather these soon for everyone in your group. Check to see that all forms are properly filled out and signed, including special attention to current medications.

3. Final Rosters: Prepare an updated final roster listing everyone who will truly be at camp. Make sure it is absolutely correct. Roster forms are here. Bring three copies of the roster to camp (two copies will be used by camp staff at check-in and one is for you and your Stake leaders.)

4. Tour Plan (formerly called Tour Permit): Separate Tour Plans are needed for groups going to each camp. See instructions previously given here. For the PBSR scouts, your Stake leaders should provide to you (1) the name of a person trained in Paddlecraft Safety and his training expiration date; (2) the name of a person trained in CPR & First Aid and training expiration dates for these. Tour Plans have other training requirements which can be completed on-line.

5. BSA Insurance: All scout units from other councils (not LHAC) should ask their home council to send them a written statement verifying that their scout unit is covered by their council accident insurance. Bring this to camp.

6. Merit Badge Prerequisites: Encourage your Scouts to choose merit badges and complete prerequisites before coming to camp. Scouts who do not complete the pre-reqs will receive a partial.

7. Tables and Chairs: Since all the units in each Stake will be sharing a large campsite, we suggest that you bring your own camp tables and/or some camp chairs, if you have them, for use at your campsite. There will be plenty of tables and chairs available at central dining for meals.

8. Fun Stuff for PBSR: Remind each High Adventure Scout to bring his own water balloons for the Friday battle and buckets (marked with name & unit) to carry them in after they are filled at camp. Also encourage them to bring golf discs, soccer balls, and bikes with helmets if they would like. All personal items should be marked with name and unit number. AND DON'T FORGET YOUR TENTS!  Everyone who will be going to PBSR needs to bring his own tent.

9. Pistol Shooting: Ventures need to bring their Venture membership card if they want to shoot pistols at PBSR.

Check-in Process on Saturday, July 30

1. Arrive at the assigned time for your Stake, if possible, as shown here.  If you arrive very much too early, you will have to wait for your assigned time unless there are gaps in the registration lines.  And if you arrive late you may cause delays for others.

2. Check-in for all LDS units will be at a location called North Camp, NOT at the main office area. The entrance to North Camp is on the same road as the main entrance (Old US-27 or S. Clare Ave.), but it is farther north, about a half mile south of Mansiding Rd. Signs will direct you to that entrance. Directions to Camp Rotary are located here.

3. When you arrive, park your car in the area designated. Look for your Stake Senior Patrol Leader (SSPL -for Rotary) or your Stake Venture Crew President (SVCP -for PBSR). He will guide you and give you some instructions.

4. One adult leader should report to a registration table with the following items:

• Roster (3 copies).

• Medical forms for everyone listed on your roster.  Please arrange these in the same order as the names on your roster.

• Michigan Central Registry Clearance forms for all adults over 21.

• A copy of your Tour Plan cover sheet (showing your Council approval.)

• The BSA accident insurance statement (see above.)

5. Everyone who will be doing a swim check will need to have their suit and towel out and ready. (Some scouts will want to arrive in their suits. For others, there are a couple of personal changing booths near the water front.)

6. Everyone should place personal gear in a designated trailer which will be transported to your campsite. (You will see trailers marked with your Stake and either “Rotary” or “PBSR” which refers to where you will be for most of the week.)

7. When your leader has completed the paper registration, everyone in your unit should go to the Parade Field at the main camp area for direction as to where to proceed next. Take your medical forms with you.

• Those who will be at Rotary all week can drive their vehicle back out the North Camp entrance and south to the main camp entrance where they will park for the week. (Park closely and organized – the lot is unmarked gravel.)

• Those who will later go to PBSR will need to leave their vehicles parked where they are and hike the dirt road to the Parade field (a 15-20 minute hike.)

8. When you arrive at the Parade Field, you will then be directed to rotate through the following 4 stations (1) medical check/health screen and to receive buddy tags & take the BSA swim test, (2) hear a dining hall orientation, (3) watch a water-front orientation video, (4) watch a shooting sports orientation video.

9. Camp Trailers:

• If you have a camp trailer that will be kept all week at Rotary, drive it to the main entrance and park it.  You will be given instructions at camp on getting the trailer to your campsite.

• If you have a camp trailer that will later go to PBSR, there is not space for you to keep it at the Rotary site where you will be camping for the weekend. Please leave it at North Camp. If there are things in it you must have, put them on the trailers along with personal gear. The camp ranger will help with specific needs.